Active

Role Change Management

The organization shall manage security when personnel change roles or positions, including assessment of new access requirements and update of security responsibilities. Role change management shall include review of access requirements, update of security authorizations, modification of security training, and communication of role changes.

Requirement ID
HRS-003-R005
Parent Control
HRS-003
Domain Code
HRS

Requirement Details & Guidance

HRS-003-R005 · HRS-003
Why This Requirement Exists

This requirement exists to manage security implications when personnel change roles, including access and responsibility updates, ensuring personnel security obligations are consistently defined, understood, applied, and evidenced.

Implementation Guidance

Establish and document the process to manage security implications when personnel change roles, including access and responsibility updates. Define accountable roles, applicable personnel or roles, required inputs and outputs, authorization or validation criteria, timing or triggers, exception handling, evidence and retention requirements, monitoring, reporting, review, and escalation. Apply the process consistently and in accordance with applicable legal and organizational requirements.

Practical Application & Audit Readiness

HRS-003-R005 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        HRS-003 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          ISO27001 ISO/IEC 27001 ISO/IEC 27001 specifies auditable requirements for... Clause: 6.3 – Planning of changes
          ISO
          Standard
          		 v2022 View →
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.4-3.3 – Exit procedures; §2.3-3.3 – User-ID Creation and Maintenance
          India
          Guideline
          		 vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 1.2 GV.RR: Roles, Responsibilities and Authorities; 3.2 PR.AT: Awareness and Training
          India
          Regulation
          		 vLatest View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 13(6) – ICT security awareness and digital operational resilience training Article 5(4) – Management body knowledge, skills and regular ICT-risk training
          EU
          Regulation
          		 vCurrent View →
          ISO27002 ISO/IEC 27002 ISO/IEC 27002 is a guidance standard containing a... Clause: 6.3 – Information security awareness, education and training
          ISO
          Standard
          		 v2022 View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(i) – Human resources security, access control policies and asset management
          EU
          Directive
          		 vCurrent View →
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.2 – Align, Plan and Organize (APO) > APO01 – Managed I&T Management Framework > APO01.05 – Establish roles and responsibilities.
          COBIT
          Governance Framework
          		 v2019 View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: GV.RR – Roles, Responsibilities, and Authorities | GV.RR-04 – Cybersecurity is included in human resources practices PR.AT – Awareness and Training | PR.AT-01 – Personnel are provided with awareness and training so that they possess the knowledge and skills to perform general tasks with cybersecurity risks in mind PR.AA – Identity Management, Authentication, and Access Control | PR.AA-01 – Identities and credentials for authorized users, services, and hardware are managed by the organization
          NIST
          Framework
          		 v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.14 – PERSONNEL SECURITY; PS-5 – PERSONNEL TRANSFER
          NIST
          Control Catalog
          		 vRev. 5 View →
          CIS-V8 CIS Controls CIS Controls are a prioritized set of cybersecurit... Clause: Control 06 – Access Control Management: 6.1 – Establish an Access Granting Process
          CIS
          Best Practice
          		 vv8 View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC1.4 – Control Environment – COSO Principle 4: The entity demonstrates a commitment to attract, develop, and retain competent individuals in alignment with objectives. CC1.5 – Control Environment – COSO Principle 5: The entity holds individuals accountable for their internal control responsibilities in the pursuit of objectives. CC6.2 – Logical and Physical Access Controls – Prior to issuing system credentials and granting system access, the entity registers and authorizes new internal and external users whose access is administered by the entity. For those users whose access is administered by the entity, user system credentials are removed when user access is no longer authorized. CC8.1 – Change Management – The entity authorizes, designs, develops or acquires, configures, documents, tests, approves, and implements changes to infrastructure, data, software, and procedures to meet its objectives.
          AICPA
          Audit Framework
          		 vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Human Resource Security (HRS)
          Purpose:
          To cultivate a security-conscious workforce and manage human-related risks.
          Scope:
          Enterprise
          View

          Parent Control Context

          Control Baseline
          Control Name:
          Personnel Lifecycle Security Management (HRS-003)
          Summary:
          Establishes personnel lifecycle security including recruitment security, onboarding security, security responsibilities, job description security, role change management, personnel transfer, termination security, exit activities, post-employment obligations, and continuous improvement.
          Business Description:
          Establish and maintain security governance throughout the personnel lifecycle including recruitment, onboarding, role changes, transfers, temporary assignments, termination, and post-employment activities, ensuring appropriate security responsibilities, access governance, and asset accountability.
          View