Active

Data Archival

The organization shall archive data that is no longer actively used but must be retained for legal, regulatory, or business purposes. Archival shall include identification of data for archiving, transfer to archival storage, and maintenance of archival records.

Requirement ID
DAT-004-R003
Parent Control
Domain Code

Requirement Details & Guidance

DAT-004-R003 · DAT-004
Why This Requirement Exists

To ensure the approved retention and disposal requirements are translated into effective operational activities, controls, and services rather than remaining documented intentions.

Implementation Guidance

Define approved archival locations, access controls, retention periods, integrity requirements, retrieval expectations, and encryption. Validate that archived data remains protected and recoverable.

Practical Application & Audit Readiness

DAT-004-R003 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        DAT-004 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.2 – Align, Plan and Organize (APO) > APO14 – Managed Data > APO14.09 – Support data archiving and retention.
          COBIT
          Governance Framework
          v2019 View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 9(2) – ICT security policies, procedures, protocols and tools for resilience and data security Article 9(3) – ICT solutions/processes for secure data transfer and prevention of loss, unauthorised access and data compromise
          EU
          Regulation
          vCurrent View →
          DPDP Digital Personal Data Protection Act The Digital Personal Data Protection Act, 2023 est... Clause: 8(7) – Erasure and retention requirements
          India
          Law
          v2023 View →
          GDPR General Data Protection Regulation (GDPR) The General Data Protection Regulation is a bindin... Clause: Article 5(1)(e) – Storage limitation; Article 89(1) – Safeguards for archiving, research and statistical purposes
          EU
          Regulation
          vCurrent View →
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.1-3.3 – Data Classification Process
          India
          Guideline
          vLatest View →
          ISO27002 ISO/IEC 27002 ISO/IEC 27002 is a guidance standard containing a... Clause: 5.33 – Protection of records
          ISO
          Standard
          v2022 View →
          ISO27701 ISO/IEC 27701 ISO/IEC 27701 provides requirements and guidance f... Clause: A.7.4.7; A.7.4.7 – Retention
          ISO
          Privacy Standard
          v2019 View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(a) – Policies on risk analysis and information system security
          EU
          Directive
          vCurrent View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: ID.AM – Asset Management | ID.AM-07 – Inventories of data and corresponding metadata for designated data types are maintained PR.DS – Data Security | PR.DS-01 – The confidentiality, integrity, and availability of data-at-rest are protected
          NIST
          Framework
          v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.19 – SYSTEM AND INFORMATION INTEGRITY; SI-12 – INFORMATION MANAGEMENT AND RETENTION
          NIST
          Control Catalog
          vRev. 5 View →
          NPCI-ISR NPCI Information Security Requirements NPCI information-security requirements define cont... Clause: Security Measures / Controls; Data Security
          India
          Standard
          vLatest View →
          PCI-DSS PCI DSS PCI DSS is an industry security standard maintaine... Clause: 3.2.1 – Account data storage is kept to a minimum through
          PCI
          Standard
          v4 View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 1) Inventory Management of Business IT Assets – 1.3 Protection of data/information across storage, transmission, processing and access, inside/outside the bank
          India
          Regulation
          vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 3.3 PR.DS: Data Security
          India
          Regulation
          vLatest View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: C1.1 – Confidentiality – The entity identifies and maintains confidential information to meet the entity’s objectives related to confidentiality. C1.2 – Confidentiality – The entity disposes of confidential information to meet the entity’s objectives related to confidentiality.
          AICPA
          Audit Framework
          vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Data Protection & Privacy (DAT)
          Purpose:
          To protect data throughout its lifecycle and ensure compliance with privacy regulations.
          Scope:
          Enterprise

          Parent Control Context

          Control Baseline
          Control Name:
          Data Retention & Disposal (DAT-004)
          Summary:
          Establishes data retention schedules, archival processes, disposal authorization, secure destruction, and verification for managing data through its lifecycle.
          Business Description:
          Establish and maintain data retention, archival, disposal, and secure destruction processes throughout the data lifecycle.