Active

Role Definition

The organization shall define roles with associated access permissions that represent the access requirements for different job functions and responsibilities. Role definitions shall include clear descriptions of job functions, associated access permissions, and the rationale for access requirements.

Requirement ID
IAM-004-R002
Parent Control
Domain Code

Requirement Details & Guidance

IAM-004-R002 · IAM-004
Why This Requirement Exists

This requirement exists to define job-function roles with associated permissions and documented access rationale and to ensure identity and access decisions are controlled, traceable, and aligned with business and security needs.

Implementation Guidance

Define and document the process for define job-function roles with associated permissions and documented access rationale. Establish accountable owners, required inputs and outputs, approval or validation points, risk-based criteria, review frequency, exception handling, monitoring, and evidence requirements. Integrate the process with authoritative identity sources and relevant HR, application, infrastructure, security, and compliance workflows. Retain records sufficient to demonstrate operation.

Practical Application & Audit Readiness

IAM-004-R002 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        IAM-004 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.3-3.4 – User Authorization
          India
          Guideline
          vLatest View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 8) User Access Control / Management – 8.3 No admin rights on end-user devices; need-to-know and time-bound access; 8) User Access Control / Management – 8.4 Centralised authentication/authorization, strong passwords, MFA, least privilege and segregation of duties
          India
          Regulation
          vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 3.1 PR.AA: Identity Management, Authentication, and Access Control
          India
          Regulation
          vLatest View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 9(4)(c) – Logical/physical access limitation and access-rights administration
          EU
          Regulation
          vCurrent View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(i) – Human resources security, access control policies and asset management
          EU
          Directive
          vCurrent View →
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.4 – Deliver, Service and Support (DSS) > DSS06 – Managed Business Process Controls > DSS06.03 – Manage roles, responsibilities, access privileges and levels 4.4 – Deliver, Service and Support (DSS) > DSS05 – Managed Security Services > DSS05.04 – Manage user identity and logical access.
          COBIT
          Governance Framework
          v2019 View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: PR.AA – Identity Management, Authentication, and Access Control | PR.AA-05 – Access permissions, entitlements, and authorizations are defined in a policy, managed, enforced, and reviewed, and incorporate the principles of least privilege and separation of duties
          NIST
          Framework
          v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.1 – ACCESS CONTROL; AC-3 – ACCESS ENFORCEMENT, AC-6 – LEAST PRIVILEGE
          NIST
          Control Catalog
          vRev. 5 View →
          CIS-V8 CIS Controls CIS Controls are a prioritized set of cybersecurit... Clause: Control 06 – Access Control Management: 6.8 – Define and Maintain Role-Based Access Control
          CIS
          Best Practice
          vv8 View →
          NPCI-ISR NPCI Information Security Requirements NPCI information-security requirements define cont... Clause: Security Measures / Controls; Identity and Access Management – Roles
          India
          Standard
          vLatest View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC6.3 – Logical and Physical Access Controls – The entity authorizes, modifies, or removes access to data, software, functions, and other protected information assets based on roles, responsibilities, or the system design and changes, giving consideration to the concepts of least privilege and segregation of duties, to meet the entity’s objectives.
          AICPA
          Audit Framework
          vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Identity & Access Management (IAM)
          Purpose:
          To ensure that only authorized users have appropriate access to systems and data.
          Scope:
          Enterprise

          Parent Control Context

          Control Baseline
          Control Name:
          Authorization Management (IAM-004)
          Summary:
          Establishes role-based access control, least privilege enforcement, access approvals, segregation of duties, and ongoing authorization management for systems and data access.
          Business Description:
          Grant, modify, and revoke user access to systems and data based on the principle of least privilege.