Policy Accessibility (POL-002-R004) - POL-002

Requirement Details & Guidance

POL-002-R004 · POL-002

Why This Requirement Exists

To ensure authorized personnel can easily locate and use the current policy requirements when performing their responsibilities.

Implementation Guidance

Publish current policies in an approved repository; provide role-appropriate access; make policies searchable; clearly distinguish current from archived versions; test accessibility periodically.

Practical Application & Audit Readiness

POL-002-R004 · Field Guidance

Business Examples

Common Audit Findings

Common Mistakes

Best Practices & Ownership

POL-002 · Recommended Approach

Recommended Practices

Typical Owner

Cross-Mapped Regulatory Frameworks

Harmonized Control Mappings

FRAMEWORK CODE	FRAMEWORK NAME & DETAILS	FAMILY / CATEGORY	VERSION	ACTION
COBIT2019	COBIT COBIT is an enterprise governance and management f... Clause: 4.2 – Align, Plan and Organize (APO) > APO01 – Managed I&T Management Framework > APO01.09 – Define and communicate policies and procedures.	COBIT Governance Framework	v2019	View →
DORA	Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 9(4)(a) – Information security policy protecting availability, authenticity, integrity and confidentiality	EU Regulation	vCurrent	View →
GDPR	General Data Protection Regulation (GDPR) The General Data Protection Regulation is a bindin... Clause: Article 24(2) – Data protection policies	EU Regulation	vCurrent	View →
HIPAA	Health Insurance Portability and Accountability Act HIPAA is a U.S. federal law supported by implement... Clause: § 164.316(a)(1) Policies and procedures documentation; § 164.316(b)(2) Documentation availability	US Law	vCurrent	View →
IRDAI	IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §1.5-IV – Review Frequency	India Guideline	vLatest	View →
ISO22301	ISO/IEC 22301 ISO 22301 specifies requirements for a Business Co... Clause: 5.2.2 – Communicating the business continuity policy; 7.3 – Awareness; 7.4 – Communication	ISO Standard	v2019	View →
ISO27001	ISO/IEC 27001 ISO/IEC 27001 specifies auditable requirements for... Clause: 5.2 – Policy	ISO Standard	v2022	View →
ISO27002	ISO/IEC 27002 ISO/IEC 27002 is a guidance standard containing a... Clause: 5.1 – Policies for information security	ISO Standard	v2022	View →
NIS2	NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(a) – Policies on risk analysis and information system security	EU Directive	vCurrent	View →
NIST-CSF	NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: GV.PO – Policy \| GV.PO-01 – Policy for managing cybersecurity risks is established based on organizational context, cybersecurity strategy, and priorities and is communicated and enforced	NIST Framework	v2	View →
NIST80053	NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.12 – PLANNING, 3.2 – AWARENESS AND TRAINING; PL-4 – RULES OF BEHAVIOR, AT-2 – LITERACY TRAINING AND AWARENESS	NIST Control Catalog	vRev. 5	View →
NPCI-ISR	NPCI Information Security Requirements NPCI information-security requirements define cont... Clause: Governance Controls; Policy, Roles and Risk Linkages – Trainings and awareness	India Standard	vLatest	View →
PCI-DSS	PCI DSS PCI DSS is an industry security standard maintaine... Clause: 12.1.1 – An overall information security policy is:	PCI Standard	v4	View →
RBI-CSF	RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: Circular §3 – Need for a Board approved Cyber-security Policy; Circular §18 – Cyber-security awareness among stakeholders / Top Management / Board; 23) User / Employee/ Management Awareness – 23.1 Security/acceptable-use policies communicated to users, employees, vendors and partners with cybersecurity education	India Regulation	vLatest	View →
SEBI-CSCRF	SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 1.3 GV.PO: Policy	India Regulation	vLatest	View →
SOC2	SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC2.2 – Information and Communication – COSO Principle 14: The entity internally communicates information, including objectives and responsibilities for internal control, necessary to support the functioning of internal control. CC5.3 – Control Activities – COSO Principle 12: The entity deploys control activities through policies that establish what is expected and in procedures that put policies into action.	AICPA Audit Framework	vLatest	View →

Parent Domain Context

Governance Domain Baseline

Domain Name:

Policy & Document Management (POL)

Purpose:

To create, maintain, and manage the lifecycle of security and compliance policies, standards, and procedures.

Scope:

Enterprise

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Parent Control Context

Control Baseline

Control Name:

Policy Communication & Awareness (POL-002)

Summary:

Establishes processes to communicate security policies to all personnel, ensuring awareness, understanding, acknowledgment, and compliance with organizational security requirements.

Business Description:

Ensure all employees and contractors are aware of relevant security policies and are trained on their responsibilities.

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