Disposal Authorization (PHY-005-R006) - PHY-005

Requirement Details & Guidance

PHY-005-R006 · PHY-005

Why This Requirement Exists

This requirement exists to classify, store, transport, reuse, destroy, authorize, verify, document, review, and improve the handling and disposal of physical media, with specific focus on disposal authorization, so that physical security controls are proportionate to risk and remain effective.

Implementation Guidance

Establish and document the process for disposal authorization. Define accountable owners, required inputs and outputs, authorization or validation criteria, review frequency, monitoring, reporting, exception handling, and evidence requirements. Apply controls according to facility, asset, media, personnel, and environmental risk, and integrate with asset management, incident response, business continuity, and facilities processes where applicable.

Practical Application & Audit Readiness

PHY-005-R006 · Field Guidance

Business Examples

Common Audit Findings

Common Mistakes

Best Practices & Ownership

PHY-005 · Recommended Approach

Recommended Practices

Typical Owner

Cross-Mapped Regulatory Frameworks

Harmonized Control Mappings

FRAMEWORK CODE	FRAMEWORK NAME & DETAILS	FAMILY / CATEGORY	VERSION	ACTION
IRDAI	IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.1-3.3 – Data Classification Process; §2.14-3.6 – Data Sharing and retention	India Guideline	vLatest	View →
RBI-CSF	RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 3) Environmental Controls – 3.2 Monitoring environmental-control breaches and physical security	India Regulation	vLatest	View →
SEBI-CSCRF	SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 3.1 PR.AA: Identity Management, Authentication, and Access Control; 3.3 PR.DS: Data Security	India Regulation	vLatest	View →
DORA	Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 6(2) – Protection of information assets, ICT assets and physical components/infrastructure	EU Regulation	vCurrent	View →
HIPAA	Health Insurance Portability and Accountability Act HIPAA is a U.S. federal law supported by implement... Clause: § 164.310(d) Standard: Device and media controls	US Law	vCurrent	View →
NIS2	NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(1) – Cybersecurity risk-management measures – general obligation	EU Directive	vCurrent	View →
COBIT2019	COBIT COBIT is an enterprise governance and management f... Clause: 4.4 – Deliver, Service and Support (DSS) > DSS05 – Managed Security Services > DSS05.04 – Manage user identity and logical access.	COBIT Governance Framework	v2019	View →
NIST-CSF	NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: PR.AA – Identity Management, Authentication, and Access Control \| PR.AA-06 – Physical access to assets is managed, monitored, and enforced commensurate with risk PR.IR – Technology Infrastructure Resilience \| PR.IR-02 – The organization’s technology assets are protected from environmental threats DE.CM – Continuous Monitoring \| DE.CM-02 – The physical environment is monitored to find potentially adverse events	NIST Framework	v2	View →
NIST80053	NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.4 – ASSESSMENT, AUTHORIZATION, AND MONITORING, 3.13 – PROGRAM MANAGEMENT; CA-6 – AUTHORIZATION, PM-10 – AUTHORIZATION PROCESS	NIST Control Catalog	vRev. 5	View →
SOC2	SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC6.5 – Logical and Physical Access Controls – The entity discontinues logical and physical protections over physical assets only after the ability to read or recover data and software from those assets has been diminished and is no longer required to meet the entity’s objectives. C1.2 – Confidentiality – The entity disposes of confidential information to meet the entity’s objectives related to confidentiality. CC6.3 – Logical and Physical Access Controls – The entity authorizes, modifies, or removes access to data, software, functions, and other protected information assets based on roles, responsibilities, or the system design and changes, giving consideration to the concepts of least privilege and segregation of duties, to meet the entity’s objectives.	AICPA Audit Framework	vLatest	View →

Parent Domain Context

Governance Domain Baseline

Domain Name:

Physical & Environmental Security (PHY)

Purpose:

To protect the organization's physical assets, personnel, and facilities.

Scope:

Enterprise

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Parent Control Context

Control Baseline

Control Name:

Physical Media Handling & Secure Disposal (PHY-005)

Summary:

Establishes physical media handling including media classification, storage, transportation, reuse, destruction, disposal authorization, verification, documentation, review, and continuous improvement.

Business Description:

Establish and maintain processes for the secure storage, transportation, reuse, destruction, and disposal of physical media containing organizational information.

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