Active

Data Protection Roles & Responsibilities

The organization shall clearly define and document the roles and responsibilities of all individuals and functions involved in data protection and privacy management. Role definitions shall include specific duties, authorities, and accountabilities for executive leadership, the Chief Privacy Officer, data protection officers, data owners, data stewards, and compliance teams.

Requirement ID
DAT-001-R004
Parent Control
DAT-001
Domain Code
DAT

Requirement Details & Guidance

DAT-001-R004 · DAT-001
Why This Requirement Exists

To ensure responsibilities and accountability for privacy strategy are clearly assigned so required activities are performed and decisions can be traced to accountable parties.

Implementation Guidance

Define responsibilities, authorities, segregation of duties, required competencies, and accountability for each role. Keep role definitions current as responsibilities or organizational structures change.

Practical Application & Audit Readiness

DAT-001-R004 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        DAT-001 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          CIS-V8 CIS Controls CIS Controls are a prioritized set of cybersecurit... Clause: Control 03 – Data Protection: 3.1 – Establish and Maintain a Data Management Process
          CIS
          Best Practice
          		 vv8 View →
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.2 – Align, Plan and Organize (APO) > APO14 – Managed Data > APO14.08 – Manage the life cycle of data assets.
          COBIT
          Governance Framework
          		 v2019 View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 9(2) – ICT security policies, procedures, protocols and tools for resilience and data security Article 9(3) – ICT solutions/processes for secure data transfer and prevention of loss, unauthorised access and data compromise
          EU
          Regulation
          		 vCurrent View →
          DPDP Digital Personal Data Protection Act The Digital Personal Data Protection Act, 2023 est... Clause: 8(9) – Data Protection Officer/contact information; 10(2)(a) – Appointment and responsibilities of Data Protection Officer
          India
          Law
          		 v2023 View →
          GDPR General Data Protection Regulation (GDPR) The General Data Protection Regulation is a bindin... Clause: Article 24(1) – Responsibility of the controller; Article 37(1) – Designation of the data protection officer; Article 38(3) – DPO independence; Article 39(1) – Tasks of the data protection officer
          EU
          Regulation
          		 vCurrent View →
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.1-3.3 – Data Classification Process
          India
          Guideline
          		 vLatest View →
          ISO27001 ISO/IEC 27001 ISO/IEC 27001 specifies auditable requirements for... Clause: 5.3 – Organizational roles, responsibilities and authorities
          ISO
          Standard
          		 v2022 View →
          ISO27002 ISO/IEC 27002 ISO/IEC 27002 is a guidance standard containing a... Clause: 5.34 – Privacy and protection of PII
          ISO
          Standard
          		 v2022 View →
          ISO27701 ISO/IEC 27701 ISO/IEC 27701 provides requirements and guidance f... Clause: 6.2.1.1; 6.2.1.1 – Information security roles and responsibilities (privacy)
          ISO
          Privacy Standard
          		 v2019 View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(a) – Policies on risk analysis and information system security
          EU
          Directive
          		 vCurrent View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: PR.DS – Data Security | PR.DS-01 – The confidentiality, integrity, and availability of data-at-rest are protected GV.RR – Roles, Responsibilities, and Authorities | GV.RR-02 – Roles, responsibilities, and authorities related to cybersecurity risk management are established, communicated, understood, and enforced
          NIST
          Framework
          		 v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.13 – PROGRAM MANAGEMENT; PM-5 – SYSTEM INVENTORY
          NIST
          Control Catalog
          		 vRev. 5 View →
          NPCI-ISR NPCI Information Security Requirements NPCI information-security requirements define cont... Clause: Security Measures / Controls; Data Security
          India
          Standard
          		 vLatest View →
          PCI-DSS PCI DSS PCI DSS is an industry security standard maintaine... Clause: 3.5.1 – PAN is rendered unreadable anywhere it is stored
          PCI
          Standard
          		 v4 View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 1) Inventory Management of Business IT Assets – 1.1 Asset inventory incl. business/customer data, applications, infrastructure, facilities, key personnel and criticality; 1) Inventory Management of Business IT Assets – 1.2 Data/information classification by sensitivity; 1) Inventory Management of Business IT Assets – 1.3 Protection of data/information across storage, transmission, processing and access, inside/outside the bank
          India
          Regulation
          		 vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 1.1 GV.OC: Organizational Context; 3.3 PR.DS: Data Security
          India
          Regulation
          		 vLatest View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: C1.1 – Confidentiality – The entity identifies and maintains confidential information to meet the entity’s objectives related to confidentiality. CC6.1 – Logical and Physical Access Controls – The entity implements logical access security software, infrastructure, and architectures over protected information assets to protect them from security events to meet the entity's objectives. CC1.3 – Control Environment – COSO Principle 3: Management establishes, with board oversight, structures, reporting lines, and appropriate authorities and responsibilities in the pursuit of objectives.
          AICPA
          Audit Framework
          		 vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Data Protection & Privacy (DAT)
          Purpose:
          To protect data throughout its lifecycle and ensure compliance with privacy regulations.
          Scope:
          Enterprise
          View

          Parent Control Context

          Control Baseline
          Control Name:
          Data Protection & Privacy Strategy (DAT-001)
          Summary:
          Establishes enterprise data protection and privacy strategy with governance, policies, and oversight for managing data risks, privacy compliance, and information lifecycle management.
          Business Description:
          Establish, implement, and maintain an enterprise data protection and privacy strategy to govern the secure and compliant management of information throughout its lifecycle.
          View