Active

Asset Inventory Maintenance

The organization shall maintain the asset inventory, ensuring asset information remains current as assets are acquired, modified, relocated, or retired. Inventory maintenance shall include addition of new assets, update of asset information, and removal of retired assets.

Requirement ID
AST-001-R005
Parent Control
AST-001
Domain Code
AST

Requirement Details & Guidance

AST-001-R005 · AST-001
Why This Requirement Exists

This requirement exists to keep inventory information current as assets change, move, are updated, or are retired and to support accurate, accountable, and secure asset management.

Implementation Guidance

Establish a documented process for keep inventory information current as assets change, move, are updated, or are retired. Define accountable roles, required inputs and outputs, approval or validation points, evidence requirements, review frequency, and escalation criteria. Integrate the process with the authoritative asset inventory and related security, procurement, operations, and lifecycle processes. The organization should retain sufficient records to demonstrate that the requirement is operating as intended.

Practical Application & Audit Readiness

AST-001-R005 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        AST-001 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          CIS-V8 CIS Controls CIS Controls are a prioritized set of cybersecurit... Clause: Control 01 – Inventory and Control of Enterprise Assets: 1.1 – Establish and Maintain Detailed Enterprise Asset Inventory
          CIS
          Best Practice
          		 vv8 View →
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.3 – Build, Acquire and Implement (BAI) > BAI09 – Managed Assets > BAI09.01 – Identify and record current assets.
          COBIT
          Governance Framework
          		 v2019 View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 8(1) – Identify, classify and document ICT-supported business functions, information assets and ICT assets Article 8(6) – Maintenance and periodic updating of relevant inventories
          EU
          Regulation
          		 vCurrent View →
          HIPAA Health Insurance Portability and Accountability Act HIPAA is a U.S. federal law supported by implement... Clause: § 164.308(a)(1) Standard: Technology asset inventory
          US
          Law
          		 vCurrent View →
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.2-3.2.2.2 – Asset Inventory
          India
          Guideline
          		 vLatest View →
          ISO27002 ISO/IEC 27002 ISO/IEC 27002 is a guidance standard containing a... Clause: 5.9 – Inventory of information and other associated assets
          ISO
          Standard
          		 v2022 View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(i) – Human resources security, access control policies and asset management
          EU
          Directive
          		 vCurrent View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: ID.AM – Asset Management | ID.AM-07 – Inventories of data and corresponding metadata for designated data types are maintained ID.AM – Asset Management | ID.AM-01 – Inventories of hardware managed by the organization are maintained ID.AM – Asset Management | ID.AM-02 – Inventories of software, services, and systems managed by the organization are maintained
          NIST
          Framework
          		 v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.5 – CONFIGURATION MANAGEMENT, 3.13 – PROGRAM MANAGEMENT; CM-8 – SYSTEM COMPONENT INVENTORY, PM-5 – SYSTEM INVENTORY
          NIST
          Control Catalog
          		 vRev. 5 View →
          PCI-DSS PCI DSS PCI DSS is an industry security standard maintaine... Clause: 12.5.1 – An inventory of system components that are
          PCI
          Standard
          		 v4 View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 1) Inventory Management of Business IT Assets – 1.1 Asset inventory incl. business/customer data, applications, infrastructure, facilities, key personnel and criticality
          India
          Regulation
          		 vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 2.1 ID.AM: Asset Management
          India
          Regulation
          		 vLatest View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC2.1 – Information and Communication – COSO Principle 13: The entity obtains or generates and uses relevant, quality information to support the functioning of internal control.
          AICPA
          Audit Framework
          		 vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Asset Management (AST)
          Purpose:
          To manage the lifecycle of technology assets from procurement to disposal.
          Scope:
          Enterprise
          View

          Parent Control Context

          Control Baseline
          Control Name:
          Asset Inventory Management (AST-001)
          Summary:
          Establishes a comprehensive, governed asset inventory including all technology assets with lifecycle management, ownership, classification, and reconciliation processes for complete visibility.
          Business Description:
          Establish, maintain, and govern a comprehensive inventory of all technology assets, including hardware, software, cloud resources, virtual assets, data assets, and other information assets throughout the organization.
          View